Marketing Project Manager

Project Ownership & Delivery

• Lead end-to-end project management across the full lifecycle — from initial scoping, estimating, and budgeting through planning, execution, and final delivery — ensuring every project is on time, on budget, and to scope.
• Own day-to-day project coordination and trafficking of full-funnel marketing accounts, keeping all workstreams organized and moving in parallel.
• Develop and maintain detailed project timelines, task assignments, and deliverable tracking in Asana, ensuring all stakeholders are aligned at every stage.
• Proactively identify and surface project risks, scope changes, and timeline shifts before they become problems — not after.

Client Management

• Serve as the primary point of contact for a portfolio of clients — leading status calls, communicating project progress, and managing expectations throughout every engagement.
• Traffic creative, content, and campaign assets between clients and internal teams; manage all feedback loops and approval processes cleanly and efficiently.
• Identify and develop growth opportunities within existing client accounts; bring upsell and expansion opportunities to the attention of the client strategy team.
• Support business development activity, including involvement in new business presentations and client meetings.

Internal Team Coordination

• Coordinate across strategy, website, content, SEO, design, paid media, and email teams — ensuring workstreams are clearly briefed, deadlines are understood, and nothing falls through the cracks.
• Brief internal teams on client requests and campaign requirements with clear scoping documentation; hold the team accountable to timelines and output quality.
• Manage and communicate resource and capacity needs across active accounts, proactively flagging both over- and underutilization to the Director of Operations.

Financial & Operational Management

• Monitor project budgets across accounts; maintain an up-to-date understanding of spend and flag variances early to the Director of Operations.
• Work with the Director of Operations to scope projects accurately, forecast revenue, and manage the financial performance of accounts.
• Support accurate reporting of project position in the sales and utilization tracking systems.

AI Adoption & Workflow Innovation

• Actively use AI tools in your day-to-day project management workflows.
• Champion AI adoption across the project management function; identify and implement AI-powered tools and processes that improve coordination, communication, and delivery.
• Stay current on emerging AI platforms and evaluate their application to agency operations, bringing actionable recommendations to the team.
• You are already using AI tools (Claude, ChatGPT, Gemini, or similar) as part of your current work — for drafting, summarizing, research, planning, or workflow automation. You should be able to speak to specific examples in your interview.
• You are energized by the direction AI is taking agency work — not skeptical of it, not neutral about it.
• You understand that Pyxl’s transformation into an AI-enabled agency is a strategic priority and that you will be expected to lead adoption within your function, not just participate in it

Experience & Skills

• 3+ years of experience in a project management, traffic, or account coordination role at a digital or creative agency.
• Strong working knowledge of full-funnel digital marketing — including awareness, consideration, and conversion strategies across content, SEO, social, email, and paid media — sufficient to manage timelines and brief teams without executing the work directly.
• Demonstrated ability to manage multiple clients, workstreams, and deadlines simultaneously without dropping the ball.
• Familiarity with Asana (or equivalent project management tools) for task and project tracking.
• Good numeracy skills for estimating, budget tracking, scheduling, and invoicing.
• Confident and polished communicator — comfortable leading client calls, navigating difficult conversations, and holding internal teams accountable.

Approach & Mindset

• Authoritative and proactive — you keep projects moving by directing others confidently, not waiting to be told what to do next.
• Able to have tough conversations — with your internal team on hours and overdue tasks, and with clients on scope, timelines, and feedback.
• Highly organized with exceptional attention to detail and a consistent drive to improve the quality of output.
• Analytical and forward-thinking — you use data to identify problems early and leverage new technology as it evolves.
• A collaborative team player who thrives in a fast-paced, client-first environment.